Area:…………………..Parks and Recreation Administration
Salary Schedule:…… Non Exempt; Full-Time $46,000+ DOQ
Under supervision of the Executive Director, the Business Manager position is an non exempt position under FLSA. Under direction of the Executive Director, responsible for the day to day operations, including financial record keeping, human resources paperwork, and any other related duties.
Work is performed in accordance with commission policies and procedures but under considerable latitude, and is reviewed by superiors through observation, conferences and reports for adherence to all policies and results obtained. The position works independently, reporting major activities through periodic meetings. This employee’s work schedule occurs Monday through Friday from 8 AM to 5 PM and during the weeknights and weekends depending on meetings and activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Participates in commission planning, research, and training and in budget and "plan of action" preparation.
- Maintains records and prepares monthly and annual reports
- Assists the Executive Director with any administrative responsibilities
- Responsible for any human resources related task, including new hire paperwork, post-employment paperwork health benefits paperwork and other human resources related duty.
- Maintains financial record keeping and proper accounts receivable.
- Performs all dictation and typing tasks required by the Executive Director and TRC Staff.
- Maintains account records for all funds received and expended by office and Commission.
- Prepares all checks for accounts and claims payable by the Commission.
- Administers district personnel records.
- Administers all Purchase Order Requests and submits to the School District.
- Creates all New and Post Employment Paperwork .
- Responsible for all employee health benefit paperwork.
- Prepares all deposits for revenues received by Commission.
- Maintains an orderly file system.
- Performs such other secretarial and book keeping tasks the Executive Director may specify or direct.
- Provides any other administrative support to the Executive Director.
Experience: Two years of similar or related administrative clerical, accounting, book keeping, and/or human resources experience that provides the appropriate knowledge, abilities, and skills.
Education: High School diploma or equivalent required. Bachelor's or Associate’s degree in Business Administration, Accounting or related field is preferred.
License/Certification: Employee must have a valid driver’s license. Must maintain automobile liability insurance on vehicle used to perform job duties for TRC of at least $100,000 single limit or such other amount as TRC policies require. CPR, First Aid and AED certification or the ability to obtain these within 6 months upon hire.
Technical Knowledge, Skills and Abilities: A good working knowledge of modern office procedures, practices and equipment is required. The ability to type 50 WPM is preferred. The ability to type accurately from plain copy and from rough draft, compose a variety of memoranda or letters with only general instructions, be proficient in Microsoft Office programs, make arithmetic calculations rapidly and accurately, concentrate and accomplish tasks despite interruptions, perform a variety of tasks simultaneously or in rapid succession, and arrive for work on time and perform job responsibilities in a timely manner in order to meet scheduled deadlines are essential. This employee must possess physical and mental abilities to work independently, follow oral and written instructions, and possess excellent written, verbal, and non-verbal communication skills. A thorough knowledge of website procurement processes and clerical duties are required. This employee must be able to operate a computer, calculator, copier, fax machine, multi-line telephone system, laminator, and miscellaneous office equipment and accessories customarily used in an office environment. Working knowledge of Microsoft Word, Excel, Outlook, PowerPoint, Sportsman software, point of sale, database, fund accounting software programs or related software programs is essential.
Problem Solving: Independent problem solving is involved. This employee encounters problems with citizen complaints, staff concerns, equipment malfunctions, office accounting, and must have the ability to think analytically and conceptually.
Decision Making: Independent decision making is involved. This employee follows the leadership of the TRC Executive Director, and makes decisions about performing daily duties in the most efficient manner. This employee must have the ability to use good professional judgment, honesty, and integrity in decision making as well as make immediate pressure related and complex decisions.
Supervision: Subject to supervision from the Executive Director. Has no direct supervision responsibilities.
Personal Relations: Daily contact with the general public, co-workers, and supervisory personnel.
Core Values: This employee is expected to be honest, fair in his/her dealing with the public and co-workers, and maintain a reputation that is above reproach. This employee is expected to attend work regularly and be punctual, present a professional appearance and behave professionally, maintain confidentiality of records and departmental information, and foster positive working relationships and accept new responsibilities. This employee must have a strong emphasis on customer service and good customer service skills.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is seldom exposed to outside weather conditions. The noise level in the work environment is usually moderate. Working in an office setting with a computer behind a desk is the primary aspect of this position. Occasionally, this employee may experience stressful situations dealing with irate or hostile customers.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to reach with hands and arms, balance, stoop; kneel; crouch; and crawl. The employee is required to use dexterity of hands and fingers to finger, handle or feel. The employee must possess the ability to talk, hear, smell, maintain physical balance and physical control, coordination including eye/hand, hand/foot, and have a high level of endurance. The employee must be able to access all work sites required for the position. The employee must occasionally lift and/or move up to 50 pounds and possess average physical mobility and agility. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The ability to perform first aid and lifesaving skills and equipment to staff and patrons is required. The position requires a high level of physical, emotional, and mental energy. The employee is subject to pre-employment physical examination with a written statement from the physician as to the employee’s ability to meet the requirements of the position and also subject to drug and alcohol testing.
Duties listed are intended only as illustrations of the various types of work performed. Omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The State of Kansas and Turner Recreation Commission are at-will employment jurisdictions.
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