Recreation Program Director

Area…Parks and Recreation

Position…RN-51

Salary Schedule...Exempt; Full-Time, $48,000+, DOE; DOQ plus Excellent Benefits

Last Update: November 2023

POSITION SUMMARY:
Under supervision of the Executive Director, the Recreation Program Director is an exempt position under FLSA, responsible for coordinating, organizing, directing, and scheduling of school aged programming, including dance, tumbling, boxing, mma, archery, youth day and summer camps, before and after school programs and our 50+ programs. This employee must possess excellent supervisory, organizational, computer, verbal and written communication, public relations, and childcare skills. This employee’s work schedule traditionally occurs on weekdays between 8 AM and 5 PM and during the weeknights and weekends depending on meetings and activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
· Coordinate, create, promote, plan and/or supervise recreation programs encompassing youth & adult programs, licensed before and after school programs, licensed camp programs, and educational programs, in order to develop and direct recreation programs for all groups and interest levels involved with the Turner Recreation Commission

· Schedule classes, determine appropriate cost per participant, schedule use of various facilities, order required materials, and schedule transportation

· Coordinate, create, promote, attend, plan, set-up, clean-up and supervise recreation program related events, educational programs, and other miscellaneous programs, in order to develop and direct events for all groups, ages, and interest levels involved with the Turner Recreation Commission

· Develop, coordinate, and evaluate dance, tumbling, karate, boxing, archery and ju jitsu classes, before & after and camp programs including instructors to determine what programs to offer and conduct surveys regarding programs to measure, meet, and exceed customer service levels and expectations

· Recruit, train, motivate, instruct, and evaluate department staff and volunteers; work with employees to correct deficiencies; upon approval from the Executive Director, select personnel and implement discipline and termination procedures; complete subordinate payroll and work schedules

· Ensure safety of all participants and that all required forms and waivers are completed

· Organize and promote day camp programs, field trips, films and special events for the youth day camp programs

· Organize and promote before and after school programs, field trips, films and special events for before and after school programs

· Assist in resolving concerns and complaints from participants, subordinate staff, and the general public

· Ability to motivate staff and to proactively establish lines of communication internally and among all levels of organization constituents, from executive to front-line levels, and a similar variety of external constituencies

· Develop and evaluate assigned programs, determine which programs and activities to offer and conduct surveys regarding these programs

· Evaluate facilities with TRC Executive Director for potential hazards, inadequate equipment, etc. for the purpose of implementing and/or assisting in making modifications or recommendations that ensures the safety of our participants and facilities

· Research available grants, sponsors, fundraisers, etc. to reduce costs for recreation programs

· Maintain the knowledge required to operate a licensed facility for child care and school-aged children Turner Recreation Commission RN-51 Recreation Program Director

· Develop and maintain a high level of communication and positive relationships with community patrons, staff, supervisors, and the general public

· Obey and comply with all TRC, state, and local ordinances and policies

MARGINAL FUNCTIONS:
· Attend TUSD 202 events to promote school aged programming, classes and educational activities, in order to develop and direct recreation programs for all groups, ages and interest levels involved with the Turner Recreation Commission

· Assist with logistics of organizing equipment and supply needs and personnel for programs

· Distribute and file all subordinate personnel information documents

· Review and update standard operating procedures and job descriptions for subordinate personnel

· Complete program reports for completed programs/program events and present to the TRC Executive Director

· Promote programs through flyers to local churches, local schools, the local library, and local businesses

· Formulate an annual report describing programs and participation levels

· Take equipment and supply inventory prior to and at the completion of assigned recreation programs

· Actively seek various and diverse programs and events for the facilities within the department

· Ability to represent institutional interests to professional affiliate organizations in a professional and compelling manner

· Prepare agenda items of discussion and reports for board and staff meetings

· Develop community center facility reservation and program registration deadline date calendars for all assigned activities and distribute accordingly

· Maintain a variety of records (e.g. reports, schedules, personnel information, waivers, equipment inventories, etc.)

· Verify and submit payroll reports to the Executive Director for all subordinate personnel; time card and/or contract employees

· Operate an automobile for making trips to pick up supplies, attend meetings, etc.

· Ability to report to work as scheduled and notify your supervisor a minimum of 60 minutes in advance in case of an emergency or sickness and 48 hours in advance otherwise

· Establish and maintain partnerships with community based organizations, public agencies, local universities, city agencies, and other collaborators

· Be familiar with and have the ability to conduct program site emergency action procedures

· Assist other departments and perform other duties as deemed necessary or assigned

POSITION REQUIREMENTS:
Experience: A minimum of two years' experience in Parks and Recreation or programming. A minimum of two years' experience in a licensed childcare or school-aged children environment, or any equivalent combination of training and experience that provides the appropriate knowledge, abilities, and skills. Two years of progressively knowledgeable and responsible supervisory responsibilities.

Education: Bachelor’s degree with an emphasis in recreation or recreation management is preferred. But will accommodate a bachelor’s degree with an emphasis in child development or early childhood education.

License/Certification: Relative licenses and certifications preferred in child development, early childhood education, curriculum resources, nutrition, child guidance, parent education, supervised practicum, and administration of early childhood programs. Employee must have a valid driver’s license. Must maintain automobile liability insurance on vehicle used to perform job duties for TRC of at least $100,000 single limit or Turner Recreation Commission Program Director such other amount as TRC policies require. CPR, First Aid, and AED certification or the ability to obtain these within 6 months upon hire is required.

Technical Knowledge, Skills and Abilities: Thorough knowledge of toddler and school-aged programming, childcare, youth enrichment camps, and materials, rules, supplies, equipment associated with this type of programming. Ability to develop, implement and manage recreation programs. Demonstrates an understanding of childcare licensing regulations. Demonstrates an ability to prioritize one's own work and an ability to define, measure, and evaluate results. Ability to operate department equipment, ability to plan and coordinate activities, to understand and anticipate problems, to develop and enforce department policies and procedures, to supervise and to interpret written instructions, reports, maps, manuals and schematics. This employee must possess excellent public relations, supervisory, organizational, and childcare skills. Employee must have the ability to concentrate and accomplish tasks despite interruptions, perform a variety of tasks simultaneously or in rapid succession, and perform job responsibilities in a timely manner in order to meet scheduled deadlines. This employee must possess physical and mental abilities to work independently, follow oral and written instructions, and possess excellent written, verbal, and non-verbal communication skills. This employee must be able to operate a computer, calculator, copier, fax machine, multi-line telephone system, and miscellaneous office equipment and accessories customarily used in an office environment. A working knowledge of Microsoft Word, Excel, Outlook, Publisher, PowerPoint, POS software is essential.

Problem Solving: Some independent problem solving is involved. This employee encounters problems with activity scheduling conflicts, equipment malfunctions, subordinate staff concerns, and citizen complaints. Demonstrates an ability to conduct complex research, analyze information, resolve complex work-related issues, and think analytically and conceptually.

Decision Making: Some independent decision making is involved. This employee makes decisions about scheduling and planning activities, scheduling changes, resolving citizen complaints and personnel issues, prioritizing daily assignments, and performing daily duties in the most efficient manner. This employee must have the ability to use good professional judgment, honesty, and integrity in decision making as well as make immediate pressure related and complex decisions.

Supervision: This employee is subject to supervision by the Executive Director and has supervisory responsibilities over subordinate personnel.

Financial Accountability: This employee is responsible for department equipment, has authority to purchase necessary equipment and supplies, handles receipt monies on a limited basis, and participates in a support role to the Executive Director in the annual budget process.

Personal Relations: Daily contact with the general public, co-workers, and supervisory personnel.

Core Values: This employee is expected to be honest, fair in his/her dealing with the public and co-workers and maintain a reputation that is above reproach. This employee is expected to attend work regularly and be punctual, present a professional appearance and behave professionally, maintain confidentiality of records and departmental information, and foster positive working relationships and accept new responsibilities. This employee must have a strong emphasis effective and efficient youth enrichment skills.

Working Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions and may encounter adverse weather conditions. The noise level in the work environment is usually moderate and can become loud during certain recreation activities. This employment position includes an indoor and outdoor setting with the primary duties performed in an indoor office setting working on a computer. Occasionally, this employee may experience stressful situations dealing with irate or hostile customers.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be Turner Recreation Commission Program Director made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to reach with hands and arms, balance, stoop; kneel; crouch; and crawl. The employee is required to use dexterity of hands and fingers to finger, handle or feel. The employee must possess the ability to talk, hear, smell, maintain physical balance and physical control, coordination including eye/hand, hand/foot, and have a high level of endurance. The employee must be able to access all work sites required for the position. The employee must occasionally lift and/or move up to 50 pounds and possess average physical mobility and agility. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The ability to perform first aid and lifesaving skills and equipment to staff and patrons is required. The position requires a high level of physical, emotional, and mental energy. The employee is subject to pre-employment physical examination with a written statement from the physician as to the employee’s ability to meet the requirements of the position and also subject to drug and alcohol testing.

Duties listed are intended only as illustrations of the various types of work performed. Omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The State of Kansas and Turner Recreation Commission are at-will employment jurisdictions.